Number: 909

Subject: Administrative Organization of the Financial Aid Office

ADMINISTRATIVE ORGANIZATION OF THE FINANCIAL AID OFFICE

Division of Responsibility between Financial Aid and Fiscal Offices

There exists a clear and separate division of responsibility for the administration of financial aid programs, which are divided between the Financial Aid Office and the Business Services Office.  In order to maintain this division, each office is accountable for the following responsibilities:

 

The Financial Aid Office

The Amberton University Financial Aid Office responsibilities include but are not limited to:

 

        Preparing Required Reports and Reconciliations

        Maintaining Financial Aid Records

        Monitoring Financial Aid Operations

        Processing Private Loans to Students

        Maintaining Accurate Records in Financial Aid Systems

        Providing Financial Aid Support to Students

        Awarding Financial Aid to Students

        Working with Business Services in the refunding process to return federal financial aid as needed

 

The Business Services Office

The Amberton University Business Services Office responsibilities include but are not limited to:

 

        Collecting payments for student accounts

        Maintaining accurate billing for student accounts

        Disbursing statements to students in a timely manner

        Disbursing funds to students as authorized

        Maintaining accurate records in the A/R System

        Working with the Financial Aid Office in the refunding process to return federal financial aid as needed.