Number: 653

Subject:  WITHDRAWAL FROM THE UNIVERSITY

Withdrawing From A Class During The Session

     A student who officially withdraws from a class during the first week of the session will be entitled to a full refund of tuition and fees, except for the New Student Fee. A student who withdraws from a class after the first week will be credited on a refund schedule that is based on the beginning date of the session and continues for five consecutive weeks. For sessions that are less than ten weeks duration, the refund schedule will be stated in the session’s Schedule of Classes.  Late registration and/or class absences are not considered exceptions to the refund policy.

     To be considered official, the class withdrawal must be in writing and signed by the student requesting the withdrawal; no withdrawal is accepted verbally. The written notice submitted by the student must contain the student’s name and signature, ID number, and course to be dropped. The notice may be faxed, mailed, or hand delivered to the University. The official date of record for the withdrawal is the date the written notice is formally received by the University, not the postmarked date or the date specified in the notice.  A withdrawal is not official until confirmed in writing by the University. The University’s record concerning a withdrawal is indisputable unless the student can provide reliable evidence of an earlier receipt date. If the exact withdrawal date is critical to the student, it is recommended that the student send the withdrawal by registered mail.

     Confirmation of a class withdrawal(evidence) will be mailed to the student within three working days of receiving the official notice. In the event a withdrawal confirmation is not received by the student within three working days, the student is to contact the University’s Business Office. In the event a refund results in a credit balance on the student’s account, the credit balance will remain on file until the student notifies the Business Office, in writing, of its disposition. Refunds originating from a credit card payment may be credited only to the original credit card account.

Withdrawal From The University

     A withdrawal from the University is a complete official severance for the session. Merely ceasing to attend class(es) does not constitute an official withdrawal.

 To be considered official, the withdrawal must be in writing and signed by the student requesting the withdrawal; no withdrawal is accepted verbally. The written notice submitted by the student must contain the student’s name and signature, ID number, and course to be dropped. The notice may be faxed, mailed, or hand delivered to the University. The official date of the withdrawal is the date the written notice if formally received by the University, not the postmarked date or the date specified in the notice. The University’s record concerning a withdrawal is indisputable unless the student can provide reliable evidence of an earlier receipt date. If the exact withdrawal date is critical to the student, it is recommended that the student send the withdrawal by registered mail.

All admission and academic records of the student are the property of Amberton University and will remain on file for three years. A former student who withdrew in good standing will be allowed automatic readmission for a period of three years. After three years, the student must reapply for admission to Amberton University.

Record Keeping:

     An approved withdrawal from a class will be noted on the student’s transcript by a W (noting withdrawal) in the grade field of the course enrolled. A withdrawal is not counted when reporting hours completed or grade point average.