Number: 512

Subject:   On-line University Reports

University On-line Reporting and User Access

 

The online reporting and information access have become integral to daily operations. Information that, in the past, was collected on hardcopy and mailed is now reported online through electronic means. To ensure smooth operations and maintain institutional knowledge, the following guidelines will be adhered to for managing online reporting procedures:

Departmental Responsibilities

• Maintain detailed summaries of all online reporting requirements.
• Regularly update the Executive Vice President for Operations with the following information:
  1. Requesting entity
  2. Report purpose and frequency
  3. Complete URL for online submission
  4. Login credentials (username and password)
  5. Step-by-step reporting procedures
  6. Any special software requirements and installation locations

Central Management

The Executive Vice President for Operations will securely store and maintain a comprehensive compilation of all online reporting sites and associated information.

Security Considerations

• Treat all login information as sensitive data
• Regularly review and update access credentials
• Implement a secure method for sharing and storing this information.