Number: 224

Subject: PUBLIC INFORMATION ON EMPLOYEES

The privacy rights of employees associated with Amberton University shall be honored. No information regarding the employment, records, enrollment--name, address, telephone number, date of birth, academic major, etc.--will be made public, except when required by law, without reasonable prudence or permission.

Amberton University maintains a personnel file on each employee. The personnel file includes such information as the employee's job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records.

Personnel files are the property of Amberton University, and access to the information they contain is restricted. Generally, only supervisors and management personnel of Amberton University who have a legitimate reason to review information in a file are allowed to do so.

Employees who wish to review their own file should contact the Chief Personnel Officer. With reasonable advance notice, employees may review their own personnel files in Amberton University's offices and in the presence of an individual appointed by Amberton University to maintain the files.

At the conclusion of employment, personnel files are maintained for six years.